Seven Hundredth Twenty-Ninth Meeting
HOUSING AUTHORITY
CITY OF SANTA
BARBARA
814 Laguna St., Santa Barbara, California
5:30 p.m. – May 21, 2008
AGENDA
The Secretary of the
Housing Authority has on May 15, 2008 caused to be posted this agenda in the Office
of the City Clerk and on the bulletin board of the Housing Authority of the
City of Santa Barbara.
AMERICANS WITH DISABILITIES:
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Housing Authority
office at
965-1071. Notification of at
least 48 hours prior to the meeting will enable the Housing Authority to make
reasonable arrangements.
I.
Roll Call
Allen _______ Niehaus _______
Eisele _______ Rogers _______
Hughes _______ Silverstein _______
Johnston-de Leon _______
II.
Public Comment -
Any member of the public may address the Housing Authority Commission for up to
two minutes on any subject within the jurisdiction of the Housing Authority
that is not scheduled for a public discussion before the Commission. The total time for this item is ten minutes.
III.
Consideration of
Minutes
1.
Consideration of the Minutes of the Regular
Meeting of April 16, 2008
IV.
Bills and
Communications
V.
Consent Calendar - to be acted on by a
single motion
VI.
Report of
Executive Director
1.
Recommendation that the Commission: (1) accept
and approve the responsive low bid from Shaw Excavating & Grading for the
concrete flatwork and masonry wall repair/replacement at 418 Santa Fe Place
(aka SHIFCO) in the amount of $206,235; (2) authorize
the Executive Director or his designee to execute a contract with said firm for
the subject work; and (3) further authorize the Executive Director or his
designee to approve up to $51,558 (25% of base contract amount) in additional
expenses to cover any cost increases resulting from change orders for work not
anticipated or covered by the contract
2.
Recommendation that the Commission ratify the
Property Management Agreement and Addendum to the Property Management Agreement
between the Housing Authority and MHA Garden Street
Apartments L.P., for the management of the residential units currently under
construction at 617 Garden Street
3.
Recommendation that the Commission review and
approve the attached base form of Residential Lease Agreement for use by the
Housing Authority in its operation and management of the Mental Health
Association’s Garden Street Apartments as well as authorize Staff to approve
and make needed changes to the base form of Lease as may be recommended in the
future by the Authority’s Director of Housing Management
4.
Recommendation that the Commission: (1) consider
a one-time challenge grant request of $50,000 from Casa Esperanza Homeless
Center to continue and improve upon their “Housing the Homeless Initiative”
which assists the Housing Authority in providing counseling, referral and
advisory services to homeless residents of Santa Barbara seeking affordable
rental housing; and (2) if approved, appropriate the needed grant funding from
Non HUD Operating Reserves
5.
Recommendation that the Commission consider the
request from 1116 De La Vina Associates, L.P. for
assistance by the Housing Authority in covering the cost of earthquake
insurance for Garden Court for the balance of our Master Lease, a term which
extends through the end of 2015
6.
Recommendation
that the Commission receive a report on certain Housing Authority real estate
acquisition and development activities – oral report and slide presentation
VII.
Treasurer’s Report
1. Recommendation that
the Commission review and order filed the quarterly Financial Statements for
period ending March 31, 2008 for programs with a March 31st Fiscal
Year End
2. Recommendation that
the Commission review and order filed the quarterly Financial Statements for
period ending March 31, 2008 for programs with a December 31st
Fiscal Year End
3. Recommendation that
the Commission review and order filed the quarterly Investment Report for
period ending March 31, 2008
4. Recommendation that
the Commission adopt the Resolution setting forth costs incurred and payments
made for the period ending April 2008
VIII.
Committee Reports
IX.
Unfinished
Business
X.
New Business
1.
Recommendation that the Commission adopt the
Resolution approving the Housing Authority’s Public Housing Assessment System (PHAS) Management Operations Certificate for submittal to
HUD for FYE 3-31-08
2.
Recommendation that the Commission adopt the
Resolution approving the Housing Authority’s Section 8 Management Assessment (SEMAP) Certificate for submittal to HUD for FYE 3-31-08
3.
Recommendation that the Commission adopt the
Resolution approving amendments to the Authority’s Manual of Policies and
Procedures relative to a Cost of Living (COLA) salary adjustment for all
positions and a salary market adjustment for the Executive Director/CEO
position, effective July 1, 2008
4.
Recommendation that the Commission adopt the
Resolution commending Peter Dean for his outstanding service and contributions
to the Housing Authority and the community
XI.
Commission Matters
1.
Recommendation that the Commission review and
comment on the draft agenda for the work session/retreat on June 12, 2008 from
8:30 a.m. to 3:00 p.m. at the Authority’s Villa La Cumbre
Community Room for the purpose of developing a new 5-Year Action Plan for the
Housing Authority
XII.
Adjournment
– Recommendation that the Commission cancel their next Regular meeting
scheduled for June 4, 2008 and adjourn this meeting to Thursday, June 12, 2008
at 8:30 a.m. to be held at the Housing Authority’s Villa La Cumbre
Community Room located at 521 N. La Cumbre, Santa
Barbara, California